Do You Know Who Is in Your Building?
In the event of a fire alarm or other emergency would you know exactly who is in your building? Are you still asking visitors to sign in using an old-fashioned paper book? If the answers to these questions are no and yes respectively then maybe it is time you considered adopting a better system of controlling access. As a business you have a duty of care towards the people on your premises, so it’s important to have a robust system in place.
Time for a Change
Modern technology means businesses no longer need to rely on outdated systems such as paper visitors books and time clocks for staff. The latest digital sign in systems make it possible to take control of who is in your building. You can log everyone including staff, visitors and contractors.
If you’re thinking that this sounds complicated, then think again. Sign in systems are easy to use and enable you to produce reports showing who is and isn’t in the building at any time. The system is portable rather than tied to a computer on the reception desk, so in the event of an evacuation you can use it to do a roll call without the hassle of producing a print out.
Systems are customisable so that the self-service screen can show your company logo along with a customised message of the day – welcoming VIP guests, perhaps. You can also print smart visitor passes as required.
Where Is It Useful?
Most large businesses will benefit from implementing sign in systems through OFEC or others but they’re useful in a range of other applications too. Any organisation with a steady flow of people in and out, educational institutions like universities, colleges and schools, for example, can benefit from this type of system.
For any organisation having sign in control can help with ISO compliance credits as well as simply giving a more professional image. Not only is it useful for day-to-day control it can provide historical reports so that you can check attendance records and see when contract workers have been on site.
A properly planned access management system can help protect not just people but also property, documents and finances from day-to-day security risks and guard against fraudulent activity. Therefore it’s something that all organisations should seriously consider implementing.